1. PURPOSE
Prepare and approve payment order and review its support documents.
2. APPLICABILITY
2.1. All payment orders for (invoices and claims).
4. POLICY
- 4.1. Payment order must be signed and approved from the concerned people as following: concerned employee on payable section, the Manager Finance and CEO.
- 4.2. Payment order process is initiated according to the approved payment order report and instructions.
5. PROCEDURE
- 5.1. The accountant of accounts payable reviews payment orders reports and reviews the required documents according to payment instructions.
- 5.2. The accountant of accounts payable identifies the following information in order to follow up and prepare payment orders:
- 5.2.1. List of invoices and advance payments (invoices numbers) to be paid.
- 5.2.2. Bank account to be used in payments.
- 5.2.3. Payments amount and currency.
- 5.2.4. Payment method.
- 5.2.5. Payment date.
- 5.2.6. Other special instructions (if exists).
- 5.2.7. Attach all support documents of payment order.
- 5.3. The accounts payable reviews the payment orders and support documents then create the payment orders in the system and print it out, then the authorized personnel approves and signs them.
- 5.4. The Manager Finance signs the payment orders to complete the process through the system.
- 5.5. The CEO signs and approves the payment order for orders outside the budget.
6. RESPONSIBILITIES
- 6.1. The procurement agent creates payment order.
- 6.2. The accountant of accounts payable review required document.
- 6.3. The Manager finance review payment Order and signs.
- 6.4. The CEO signs and approves for orders outside the budget
7. APPENDICES
- 7.1. Process graphic: Prepare Payment Order. (Appendix A.)
- 7.2. Process steps: Prepare Payment Order. (Appendix B.)
9. DEVELOPMENT TEAM
- 9.1. Accountant, Financial Control
- 9.2. Accountant, Treasury
- 9.3. Accounting, Financial Accounting